Our Process
Unlock the full power of digital marketing with a clear, results-driven roadmap. Here's how we guide every client from idea to impact:
Automate the boring. Scale what matters.
Manual processes slow you down.
At VNHM, we design and implement automation flows that eliminate repetitive work, reduce human error and unlock time, so your team can focus on what actually matters.
Whether you're sending follow-up emails, updating databases, processing leads or handling internal approvals, if it’s repetitive, we can automate it.
What kind of processes do we automate?
- Lead capture and qualification
- Quote generation and proposal sending
- CRM data entry and contact updates
- Appointment and calendar sync
- File generation (PDFs, reports, contracts)
- Notifications, reminders and task assignments
- Data sync between apps and databases
- Internal request/approval workflows
- Invoice creation and payment reminders
From micro-automation to full operational flows, we make your systems work together.
Our approach
- Workflow mapping
We audit your current process to find time drains and inefficiencies. - Automation design
We define the ideal flow, tools, timing, logic, triggers and exceptions. - Tooling or custom build
We implement using no-code tools (like n8n, Make.com or Zapier) or build custom scripts/software. - Testing & rollout
We ensure flawless execution and leave room for scaling or adjustment.
Tools we use (or integrate with)
- n8n, Make.com, Zapier (visual automation tools)
- Airtable, Google Sheets, Notion (data handling)
- HubSpot, Pipedrive, ActiveCampaign, Mailchimp
- Slack, Teams, Trello, ClickUp (notifications & tasking)
- Custom APIs, CRMs, invoicing tools, ERPs
- Custom backend logic using Node.js or Python
Why automate with VNHM?
✔ Save time and cut costs on repetitive tasks
✔ Reduce mistakes and dependency on manual follow-up
✔ Standardise workflows and improve internal clarity
✔ Boost speed and productivity across departments
✔ Integrate scattered tools into a central flow
Real examples
- Automated lead flow: from web form to CRM + email + notification
- PDF quote generation from intake form data
- Automatic invoicing based on project stage
- Status updates and follow-up emails triggered by project progress
- CRM sync between HubSpot, Notion and invoicing tool
Ready to streamline your business with automation?
Let’s start small and scale smart, we’ll help you map, build and automate step by step.
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About Us
At VNHM, we believe that real impact is created by people — not just technology. Meet the people behind VNHM, our team combines expertise in digital strategy, marketing, software and AI to help businesses evolve, automate and grow.
Contact us
Have a question, a project in mind, or just want to say hello? We’d love to hear from you. Fill out the form below or reach out directly — our team is ready to help you take the next step.